Qualities of good filing system



Qualities of good filing system

 

    1. Simple: It should be easy and simple to be understood by the entire employees.
    1. Economy: Filing should be cheap and must come under the budget of the organization. The installation and operation cost should be low.
    1. Compactness: It should be compact and should not take unnecessary space
    1. Accessibility: Files and folders must be preserved for future and must be easily accessible.
    1. Suitable: It should be suitable for any kind o organization. It should meet the requirement of business
    1. Flexible: It should be flexible enough. It must be dynamic and changeable according to the needs of an organization
    1. Safety: A good filing system must preserve all the necessary documents from insects, dust, fire, water and so on
    1. Indexing: A good filing system must have proper indexing
    1. Classification: The files should be classified in a proper way so that it helps in easy location.